Position: Events Coordinator Location: Columbia
Hours: Monday thru Friday from 8:00AM – 4:30PM along with some nights and weekends
Primary Job Duties: The Events Coordinator will be responsible for the planning and execution of events as well as marketing Harvest Hope Food Bank to churches, civic organizations, and both community and business partners to build brand recognition and encourage participation on various levels in the assigned area. Events include but are not limited to food drive events, corporate events, media events, signature special events, etc. The incumbent will partner with the Marketing Manager to assure appropriate printed, electronic and media contact is made to assist in the promotions of the event. The position will communicate the needs of Harvest Hope Food Bank to secure event sponsors and spread the mission to the community.
• Bachelors degree or equivalent combination of education and experience
• Event planning experience with success in obtaining sponsors
• Community relations experience
• Media experience (generating media and being on camera)
• Supervisory experience preferred
• Excellent oral and written communication skills along with a strong ability/experience public speaking
• Excellent organizational skills
• Proficient in Microsoft Office
• Proficient in Raiser’s Edge (fundraising software) preferred
• Fundraising or sales experience preferred
• Must be able to synthesize the mission and core values of the organization using a high degree of mature discernment and communicate a consistent, positive message
• Must have integrity, enthusiasm, flexibility and a strong work ethic
• Ability to work independently and as part of a team
• Ability to think quickly and manage multiple priorities
• Ability to work with a diverse group of people, including staff, volunteers and donors
• Meet with potential partners, including civic groups, churches and businesses, to determine if there is a charitable interest and explain how these groups could partner with the food bank. This will include public speaking and presentations.
• Responsible for the concept, organization and implementation of a yearly ask event to build brand and met fundraising budget goals.
• Plan, coordinate and implement all aspects of local special events which will assist in building resources to include financial friends and food donors. This includes all areas including registration to obtaining venue and sponsors.
• Collaborate with Harvest Hope Food Bank co-workers regarding events, presentations, tours, etc. to assure that correct information is communicated in a timely fashion to assure that all responsibilities for adequate support are achieved
• Track all activities in Raisers Edge fundraising software to document critical contact information
• Responsible for appropriate and timely recognition to all event sponsors, including letters, plaques, and any other written communication to relay the importance of their participation to the mission and service of the food bank
• Communicate events to media as well as partner with Development team (Columbia & Greenville) to ensure information is posted on all media outlets, including print and electronic formats
• Plans, implements and manages food bank special fundraising and third party events; secure and solicit business sponsorships and in kind donations for all events such as Empty Bowls, Hope Now, et cetera
• Demonstrate personal leadership skills coupled with the ability to motivate, encourage as well as direct staff and volunteers.
• Assist Donor Relations Manager with conducting donor “Thank you” calls, etc.
• Attend development department staff meetings by conference call or in person
• Work with other development department members to build consistency in printed materials, spoken statistics and other distribution outlets to assist by maximizing donor participation and follow up for cultivation events
• Oversee the calendar of events. Utilize this and other methods to communicate with all constituents for planning and involvement as needed with as much notice as possible. This is particularly important to include for volunteers, staff and Board members.
• All other duties as assigned
Job Title: EFP (Emergency Food Pantry) Warehouse/Stocker Location: Columbia/Shop Road
Hours: Monday through Friday, 8:00am – 2:30pm (some nights and/or weekends)
Position Description: The Warehouse position will be charge of transferring product from the warehouse (both dry and cold) to replenish EFP product and stocking the dry product. This candidate will coordinate, train, and assist EFP volunteers in the packing room, ensuring they have the right knowledge and tools to complete their jobs. This candidate must use effective warehousing and inventory management principles and ensure the quality and safety of all products in inventory. This position is also responsible for all paperwork associated with inventory and transfers, and must maintain all appropriate logs to be in compliance with all regulations. This position will maintain the overall cleanliness of the EFP packing room and warehouse and maintain all cleaning logs. Candidate must have the ability to work with a variety of people from different socio-economic backgrounds.
• High school diploma (some college preferable)
• 6 month years of warehouse or stocking experience preferred
Knowledge, Skills and Abilities:
• Strong oral and written communication skills that are effective across a variety of constituencies including donors, volunteers, potential agency members and others to educate about our mission and various services for the purposes of building brand
• Candidate must have the ability to work with a variety of people from different socio-economic backgrounds.
• Ability to lift a minimum of 50 pounds repeatedly in a labor intensive environment
• Good math skills with demonstrated attention to detail
• Able to operate forklift , pallet jack and other standard warehouse equipment
• Working knowledge of basic principles of inventory management
• Able to successfully pass a background check and random drug screens
• Must be a team player
1. Maintaining daily service to clients by setting a proper menu, making appropriate transfers and stocking food
2. Coordinating, training, and supervising EFP volunteers, making sure they have all the tools and education needed to succeed; and building relationships with volunteers to make a positive effective work environment.
3. Maintaining warehouse operations proper storage procedures for food, First in First out, and all logs (temperatures, trash, rodent, etc.), reporting any damages immediately to EFP Manager.
4. Maintaining all inventory, transfers, and paperwork
5. Properly maintains EFP area, at a high level of cleanliness, including documenting cleaning procedures with cleaning logs, while maintaining the safety and quality of the inventory.
6. Follow all safety procedures, including those related to food safety, attire, material handling, packaging and warehouse operating procedures.
7. Complies with all appropriate compliance policies stipulated by the USDA, DHEC, Dept. of Agriculture, Feeding America, the Department of Social Services and Harvest Hope Food Bank
8. Handling client concerns and problems with dignity and compassion
9. Performs all other duties as needed
Harvest Hope Food Bank is an Equal Opportunity Employer Qualified candidates should submit their resumes to: Human Resources or fax to: 803-254-6011