Kids Cafe Step 2:

Planning Guide and Application Materials

Applying to become a Kids Cafe and planning for a successful Kids Cafe happen in the same step. We strongly believe that building sustainable programs is a process that should begin early. That is why we simultaneously provide you with application materials and program development resources. While we hope the information provided here is clear and complete, we want you to feel welcome to call (803-254-4432 ext 116) or e-mail us (Kidscafe@harvesthope.org) with questions.

Start here:

1. Kids Cafe Planning Checklist (Download this document as a .pdf or a Word file)

This checklist will provide you with a list of questions to get you thinking about what you will need to do to be a successful Kids Cafe.

2. Planning solutions (Download this document as a .pdf or a Word file)

This document will provide you with helpful ideas for finding solutions to common questions that developing programs have.

 

then move on to Application materials:

Several forms are required by Harvest Hope, America’s Second Harvest, and various partner agencies. We are here to help you with the application process. Please contact us with any questions you may have. And remember to use the Planning Solutions document to help you as you plan.

Please download, complete, and mail these documents to us at:

Harvest Hope Food Bank

P.O. Box 451

Columbia, SC 29202

If you cannot complete all of these forms at once, you do not have to send them all in together. You may send them in at different times as you complete them. Please submit the Harvest Hope Member Agency Forms as soon as possible, as the process of becoming a member agency can take a few weeks.

3. application Checklist (Download this document as a Word file)  

Harvest Hope Member Agency Forms

General Eligibility Requirements for Member Agency / Responsibilities (DO NOT RETURN)

o           Member Agency Application

o           Basic Agreement to Receive Product

o           Probation/Suspension/Expulsion Policy

o          List of your Board Members

o          Organization's Mission Statement

If your site is a church:

o          Include church documentation (e.g., bulletin, by-laws, list of council members/deacons)

o          Include Certificate of Incorporation

If your site is not a church:

o          Include 501(c)3 documentation

Kids Cafe Forms

o           Kids Cafe Letter of Agreement

o           Informed Consent Form

o           SC Department of Social Service (DSS) Required Forms

       After School Snack Program Site Information Form

       Directions to After School Program Site

       Letter from a Qualified School

       Licensing Exemption Letter

       Documentation of Conversations with DHEC and/or Fire Inspector

       1st month menu form (you will complete this after your first shopping trip)

 

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