Grants Project Coordinator
Location: TBD
Status: Exempt
Position Overview
The Grants Project Coordinator is responsible for helping to secure, document, and track corporate, association, foundation, and government grants for Harvest Hope Food Bank, contributing to an annual revenue goal of over $1.5 million. This position works in a high-volume, fast-paced environment to provide post-award administrative support to Grants Manager. The Grants Project Coordinator will work cross-departmentally to ensure alignment and funding of key initiatives for the organization.
Essential Duties and Responsibilities
• Supports the Grants Manager in prospecting and researching of new grant funding opportunities.
• Assists with the writing, editing, and compiling of grant proposals and reports to ensure timely submission.
• Prepares, compiles, and maintains up-to-date grant proposal and report attachments.
• Maintains absolute confidentiality regarding all donor records, transactions, data, research, and communications, respecting the anonymity of each donor’s identity, as directed by the donor and department policy.
• Assigns project manager for each grant and coordinates communication, grant project workbook, and reporting throughout the life of the grant.
• Ensures that grant awards are communicated to both the Branch, Fulfillment, Agency, and Finance Teams for tracking and compliance.
• Coordinates social media requirements, recognition, and applicable publicity for grant awards and announcements with the Marketing and Communications Team.
• Maintains complete and up-to-date records in donor database and accounting software, including grant documentation, and enters all relevant notes and actions in donor records.
• Monitors paperwork and maintains records for grant restrictions and deliverables in hard copy and electronically.
• Helps monitor and maintain the organization’s grants calendar, pulling information from the database as needed.
• Provides additional administrative support for grant-related activities.
• Protects Food Bank assets; ensures correct information is entered into database and appropriate electronic and hard records are kept for each solicitation.
• Responds to requests for information related to audits and internal accounting.
• Other duties as assigned.
HHFB Team Member Accountabilities
• Demonstrates a commitment to the HHFB mission and to fighting to end hunger in South Carolina.
• Displays a desire to work with culturally diverse populations using a compassionate, collaborative and respectful approach.
• Supports a culture of continuous improvement by identifying and communicating process and safety improvements.
• Follows all safety policies and procedures, including reporting all unsafe acts and behaviors, safety hazards, incidents or accidents immediately.
Position Requirements
• College degree in a related field preferred.
• Two years’ experience in nonprofit development with an emphasis on grant writing preferred.
• Superb writing and editing skills with ability to translate program initiatives and impact into strong solicitation letters, proposals, and reports for a variety of audiences.
• Solid understanding of best practices in institutional giving; familiarity with local business and foundation community a plus.
• Experience working with prospect research tools, donor databases and Microsoft Office applications.
• Ability to prioritize and manage multiple projects at once in fast paced, deadline-driven environment.
• Ability to work independently and as part of a team.
• Self-starter, strong organizational skills, attention to detail and creative problem solving.
• Excellent communications, interpersonal and customer service skills; comfortable with public speaking.
• Ability to attend work functions outside of normal work hours, on weekends and evenings, as needed.
• Must be able to clearly articulate the mission of Harvest Hope Food Bank
• Ability to relate effectively and professionally with other staff, volunteers, agency representatives and the public
Physical Requirements and Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the tasks outlined in this job description.
This position operates primarily in an office setting within the branch. The position requires sitting at a desk and in meetings for long periods of time and involves extensive computer work with frequent interruptions. Vision abilities required include close vision and the ability to adjust focus. This position requires monitoring warehouse operations in a warehouse environment internally and externally consisting of hot and cold temperatures. With forklift traffic in the facility and product stacked and stored
throughout, this position requires someone who is mobile and who can hear and watch for traffic and normal hazards of a warehouse environment.
Occasionally, this role is required to respond to organizational needs outside of normal working hours. The position is highly deadline driven.
Harvest Hope Food Bank is an equal opportunity employer and embraces a philosophy that recognizes and values diversity. Our goal is to attract, develop, retain and promote a talented diverse workforce in a culture where all employees will contribute to their fullest potential. This description provides information regarding the essential functions of the designated job and the general nature and level of work associated with the position. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments the individual may be given. This position description does not constitute an employment agreement or contract.